PRIVACY POLICY

Scenechronicity is a production finance management platform operated by 3D Media Limited, a company registered in England and Wales (Company Number: 11898584), with registered address at 27 Meadow Road, Kettering, Northants, NN16 8TL, UK. We are committed to protecting your personal data and being transparent about how we use it. This Privacy Policy explains what data we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We may collect and process the following categories of personal data: • Identity data: name, preferred name, job title, crew role • Contact data: email address, phone numbers, mailing address • Employment & financial data: tax identification numbers, bank account details, pay rates (collected for payroll purposes only) • Profile data: profile photo, agent details, social media links • Usage data: login activity, page views, feature interactions within the platform • Transaction data: cost records, purchase orders, and budget data you enter into the system • Technical data: IP address, browser type, device identifiers

We use your personal data for the following purposes: • To provide and maintain the Scenechronicity platform • To manage your account and authenticate your identity • To enable production teams to collaborate on budgets and cost tracking • To send you notifications relevant to your production role • To respond to your enquiries or support requests • To comply with legal obligations, including financial record-keeping requirements • To improve the platform through aggregated, anonymised usage analytics

We process your personal data under the following legal bases: • Contractual necessity: processing required to deliver the service you have signed up for • Legitimate interests: improving our platform, fraud prevention, and security • Legal obligation: compliance with applicable laws and regulations • Consent: where you have explicitly opted in (e.g. email notifications)

We do not sell your personal data. We may share your data with: • Your production company or studio, as required by your role on the platform • Service providers who assist us in operating the platform (e.g. cloud hosting, email delivery), bound by data processing agreements • Law enforcement or regulatory authorities, where required by law All third-party processors are required to handle your data in accordance with applicable data protection law.

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Production records may be retained for up to seven years following the end of a production to satisfy financial and audit requirements. You may request deletion of your account at any time (see Section 8).

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. All data is encrypted in transit (TLS) and at rest. Access to production data is controlled through role-based permissions.

Under UK GDPR, you have the right to: • Access the personal data we hold about you • Request correction of inaccurate data • Request erasure of your data (subject to legal retention requirements) • Restrict or object to processing • Data portability • Withdraw consent at any time (where processing is based on consent) To exercise any of these rights, contact us at info@3dmedia.info. We will respond within 30 days.

Scenechronicity uses essential session cookies to maintain your login state and platform preferences. We do not use advertising or tracking cookies. You can control cookie settings through your browser, but disabling essential cookies may affect platform functionality.

We may update this Privacy Policy from time to time. We will notify registered users of material changes via email or an in-platform notification. Continued use of the platform after changes constitutes acceptance of the updated policy.

If you have any questions about this Privacy Policy or how we handle your data, please contact: 3D Media Limited 27 Meadow Road, Kettering, Northants, NN16 8TL, UK Email: info@3dmedia.info Website: www.3dmedia.info